Copyright: ®


Contents
TeleMail Help Contents

•	What is TeleMail

•	Getting Started

•	Getting Your Data to TeleMail

•	The Main TeleMail Window

•	The Log File

•	The Merge File

•	The Addendum File

•	Day-to-day Operations

•	Restarting TeleMail

•	Calling TeleMail from other applications

•	License

•	The Teleform Archive and Fax Product


Information
TeleMail Information

TeleMail is an electronic document delivery system that lets you automatically send business or other documents via Internet e-mail.  Print your invoices, statements etc. to a disk file. Define the position  of the internet address and the recipient. TeleMail does the rest.

 You can optionally:

- Create a Log of the documents processed.

- Merge a file with Co. name - column headings etc..

- Include an Addendum with each document.

- Send a message with each document.

TeleMail can also be called as a Function from within your own programs.

TeleMail is © 1995 Teleform Technologies.

Teleform Technologies

92 Chemin de L'Ile

Ile Cadieux, Quebec

J7V 8P3    (Canada)

Voice: (514) 455-1773

Internet: 102135.2354@compuserve.com


Getting Started

SYSTEM REQUIREMENTS

- 486 PC (or better)

- Windows 3.X

- 4 MB memory

- Access to the Internet

- The Winsock DLL

NOTE: For Compuserve Users:  If you installed the Net Launcher package you already have the Winsock DLL on your system and the Compuserve Internet Dialer will automatically connect you to the Internet service. You don't need to do a thing.

QUICK START

TeleMail comes with some test data to help you get started. Select a document Type from the list. Enter your Host Address and your Sender I-Net Addr. Try sending yourself some test documents and then change the settings to use your own data.

NOTE: USE A FIXED FONT (Such as FIXEDSYS or Courrier) when you view your mail. Don't be surprised when you notice that the documents don't arrive in the order in which were sent.

NOTE: DATA FILES CONTAIN SIMPLE ASCII TEXT. Data files should not contain any special print codes or escape sequences.Your data should look like the demo data provided.


 Getting Your Data to TeleMail

TeleMail uses the data that your accounting software sends to the printer when you print your invioces, statements etc. What you need to do is:

1.  "Print to disk" instead of to the printer so that the printer output is captured in a file.

2.  Transfer this file to the PC using the communications program that links your PC to your main computer (such as Procomm, Wincomm or Rumba for AS400). Use the script language of these packages to automatically logon, run and transfer the print file to your PC. (If your accounting software runs on a PC or a network of PCs the file is already available to TeleMail. and no transfer is required.).

NOTE: The print file must not contain any vertical tabs control codes or escape sequences that make use of device specific features.

NOTE: To be able to automatically send documents the internet address must appear somewhere on the page (and on each page). Either modify your print program or include the internet address in an unused field that does print. (ex. last line of address or a comment field ). You can configure TeleMail to get the internet address anywhere on the page. You should also specify the position of the recipient (usually the customer/supplier name) if you produce a log file. (If you don't, successive documents with a blank internet address will be treated as a single document because there is no way to distinguish them.)


Log File
The Log File

If you enter a file name in the "Log File" box and the file does not already exist TeleMail will create it. If the file exists TeleMail will add to it.

TeleMail records the following Information in the Log File:

Document count

Date and Time

Document Type

Status (Sent--OK, Bad-Addr or Failed)

Internet Address

Recipient Name

NOTE: When you click on the "down arrow" beside the "Log File" box, TeleMail lists all files that end with ".LOG" in the current directory and you can select from the list.


Merge File
The Merge File

You can specify the name of a file that contains data to be merged with each page of your documents. This file contains any data, such as column headings or company name and address, that will appear on each page.

To create a Merge File proceed as follows:

1. Create a sample of your data by printing a few document to disk.

2. Copy a page of this data to the clipboard.

3. Paste the clipboard contents to a blank page. Use the text editor to key in column headings, company name and address etc.

 4. Now, delete the data leaving just the column headings and other info. that you want to appear on each page of your documents.

5. When you are done, save useing a new file name. Specify this new file  as the Merge File for the appropriate document type.

NOTE: Save the file as a ".MRG" file in the directory where you installed TeleMail. When you click on the "down arrow" beside the Merge File box, TeleMail lists all files that end with ".MRG" and you can select from the list.

NOTE: Check your work by useing the Test Mode feature to send some documents to yourself. Check "Test Mode" box and TeleMail will send to the address specified in the "Sender I-net Addr." box instead of the address it finds in the data.


Addendum File
The  Addendum File

If you enter a file name in the "Addendum File" box and the file exists, TeleMail will include its contents with each document that it sends. The addendum appears after the document in the mail message.

The addendum can be used for special-of-the-month or price change notifications... etc.. Use a simple text edior such as Notepad to create an addendum.

NOTE: Save the file as a ".ADN" file in the directory where you installed TeleMail. When you click on the "down arrow" beside the Addendum box, TeleMail lists all files that end with ".ADN" and you can select from the list.


Main TeleMail Window
The  Main TeleMail Window

The main TeleMail window defines the parameters used to deliver your documents as Internet e-mail:

•	Host Address:   This is the Internet "dot" address of your internet service provider's computer (ex.198.4.8.1). If you do not know what this address is, ask your service provider.

•	Sender I-net Addr.:   This is your internet mail address. (ex. sender.user@system.com). This address will be used as the sender on all e-mail. If the Test Mode option is selected all documents will be sent to this address instead of the addresses found on the pages of documents in your data file.

•	Data File Name:   This is the name of the "print" file that contains the documents to be sent. You can enter any path and file name in this box.  If you click the "down arrow" beside the box, TeleMail will list the files that end with ".DAT" in the current directory and you can select from the list.

•	Log File:   Optional. The name of a file used to to keep a record of documents processed by TeleMail. You can enter any path and file name in this box. If you click the "down arrow" beside the box, TeleMail will list the files that end with ".LOG" in the current directory and you can select from the list.

•	Merge File:   Optional. The name of a file that contains data to be merged with each page of your documents. This file contains any data,such as column headings or company name and address, that will appear on each page. Use a simple text editor such as Note Pad to prepare this  file. You can enter any path and file name in this box. If you click the "down arrow" beside the box, TeleMail will list the files that end with ".MRG" in the current directory and you can select from the list.

•	Addendum:   Optional. The name of a file that contains data to be included with every document that is sent. The Addendum can be any ASCII text file. Use a simple text editor such as Notepad to prepare your Addendum file. You can enter any path and file name in this box. If you click the "down arrow" beside the box, TeleMail will list the files that end with ".ADN" in the current directory and you can select from the list.

•	Message:   Optional. A Message that will appear before each document that is sent.

•	I-net Addr. Row:   Specifies the vertical position of the internet  address on a page of data. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to the number of lines per page specified.

NOTE: TeleMail does not allow the vertical position of the internet address to exceed the number of lines per page specified. Set the number of lines per page first.

•	I-net Addr. Col:   Specifies the horizontal position of the internet  address on a page of data. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to 128

•	I-net Addr. Len:   Specifies the maximum length of the internet  address. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to 60.

•	Recipient Row:   Specifies the vertical position of the name of  the recipient on a page of data. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to the number of lines per page specified.

NOTE: TeleMail does not allow the vertical position of the recipient to exceed the number of lines per page specified. Set the number of lines per page first.

•	Recipient Col:   Specifies the horizontal position of the name of  the recipient on a page of data. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to 128.

•	Recipient Len:   Specifies the maximum length of the name of the  recipient. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to 60.

•	Lines Per Page:   TeleMail uses this value to determine where a page of data starts and ends. Use the arrows beside the box to increase or decrease the value. Values can range from 1 to 132

•	Document Type:   Select the type of document. The previously saved settings are recalled and displayed.

•	Skip:   TeleMail will not start to send documents until it has "skipped"  the number of documents specified here. Use the arrows beside the box to increase or decrease the value. Values can range from 0 to 9999. Set this value if you need to re-start processing. Use the arrows beside the box to increase or decrease the value.

•	Test Mode:  If the Test Mode option is checked all documents will be sent to the address specified in the "Sender I-net Addr." box (to yourself) instead of the addresses found on the pages of documents in your data file.

•	Save:   Click this button to save the currently displayed settings for this document type.

•	Help:   Click this button for on-line help.

•	Cancel:   Click this button to exit TeleMail.

•	Send:   Click this button to start processing using the displayed settings.


Day-to-day Operations

1.  Select the document type.

2.  Click the send button. Only documents with an internet address in the specified position will be sent. TeleMail sends only those documents who's address includes the "@" character.

3.  After the documents have been sent you can use Notepad or  another editor to view or print the log.


Restarting TeleMail

After a power failure or if you are disconnected from the network during processing you can restart TeleMail as follows:

 1.  Use the log to determine the last document that was successfully sent.

2.  Re-run TeleMail specifying the number of documents to skip. Use the arrows beside the box to increase or decrease the value.


Calling TeleMail from other applications

TeleMail consists of two modules:

1. The user interface.

2. The document processor.

The document processor is a DLL that is called by the user interface module and handles the delivery of documents. You can call the document processor as a function from within your own programs. The function is defined as follows:

int FAR PASCAL SendDocs(LPSTR lpHostAddress,

       LPSTR lpSenderInetAddr,

       LPSTR lpDataFileName,

       LPSTR lpLogFileName,

       LPSTR lpMergeFileName,

       LPSTR lpAddendumFileName,

       LPSTR lpMessage,

       LPSTR lpDocType,

       int  LinesPerPage,

       int  InetAddrRow,

       int  InetAddrCol,

       int  InetAddrLen,

       int  RecipRow,

       int  RecipCol,

       int  RecipLen,

       int  Skip,              // # of docs to skip

       int  Test);             // 0=No 1=Yes

Returns the number of documents processed on success and 0 on failure


License

TeleMail version 2.10

Teleform Technologies

92 Chemin de L'Ile

Ile Cadieux Quebec

J7V 8P3     Canada

Voice Tel.: 514 455-1773

Internet  : 102135.2354@compuserve.com

License Agreement

You should carefully read the following terms and conditions before using this software.  Unless you have a different license agreement signed by Teleform Technologies, your use of this software indicates your acceptance of this license agreement and warranty.

Evaluation and Registration

This is not free software.  You are hereby licensed to use this software for evaluation purposes without charge for a period of 21 days.  If you use this software after the 21 day evaluation period a registration fee of $85.00 is required.  Payments must be by money order in US dollars and should be sent to:

 Teleform Technologies

 92 Chemin de L'Ile

 Ile Cadieux Quebec

 J7V 8P3     Canada

            OR

You can register TeleMail via Compuserve...  GO SWREG

Registration ID: 8667

When payment is received you will be provided with a registered copy of the latest version of TeleMail. Registered copies of TeleMail do not include an embeded message in documents that are sent.

 When ordering please specify the name of the end user.

Unregistered use of TeleMail after the 21-day evaluation period is in violation of international copyright laws.

Distribution

Provided that you are distributing the Evaluation Version you are hereby licensed to make as many copies of this software and documentation as you wish; give exact copies of the original evaluation version to anyone; and distribute the Evaluation version of the software and documentation in its unmodified form via electronic means. There is no charge for any of the above.

You are specifically prohibited from charging, or requesting donations, for any evaluation copies, however made; and from distributing the software and/or documentation with other products (commercial or otherwise) without prior written permission.

Registered Version

One registered copy of TeleMail may be used by a single individual or organization who uses the software on one computer to automatically send their documents via the Internet.

Disclaimer of Warranty

THIS SOFTWARE AND THE ACCOMPANYING FILES ARE SOLD "AS IS" AND WITHOUT WARRANTIES AS TO PERFORMANCE OF MERCHANTABILITY OR ANY OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED. Because of the various hardware and software environments into which TeleMail may be put, NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED.

Good data processing procedure dictates that any program be thoroughly tested with non-critical data before relying on it. The user must assume the entire risk of using the program. ANY LIABILITY OF THE SELLER WILL BE LIMITED EXCLUSIVELY TO PRODUCT REPLACEMENT OR REFUND OF PURCHASE PRICE.


The Teleform Archive and Fax Product

This is a brief description of another product from Teleform Technologies called Teleform.

The Teleform Product:

Teleform is a low cost business document archive system.

Teleform is a high quality electronic business document delivery system.

How it works:

The program that is normally used to print  your documents (ie. statements, invoices, P/Os) is run on your main computer system as usual except that output is directed to a disk file rather than to the printer. This print file is transfered to your PC. Teleform then adds the data from this file to its document archive data base. From the archive individual or groups of documents can be selected and viewed, printed or automatically sent as high quality faxes. Raw data from the archive is aligned and merged with a digitized image that matches the layout of your existing pre-printed business form.  Any other document produced using any Windows application can be delivered with the business documents you send by fax.

 This product is intended for any business who's computer system currently prints documents on pre-printed forms and uses the post office, courrier service or other manual means to physically deliver these documents. It is particularly well suited to businesses that generate a relatively large volume of documents such as distributors of consumable products. Cost savings increase with volume. If you can transfer an ASCII text file to a PC (almost every system can) you can use this product.

Main Product Elements

Electronic Form Designer:

The Teleform form designer lets you visually design  and maintain electronic forms that match the layout of your paper forms. You create and position the objects you need such as boxes, circles, text and bitmaps. You can vary the attributes of these objects such as fonts, typestyles, colors, borders etc. In the form designer you also specify the position of data elements such as company name and invoice # which are used to retrieve documents from the archive.

Document Archive Database:

Retrieve single or groups of documents quickly and easily from the archive database. Archived documents that satisfy the criteria you specify are listed on the screen. To view a document simply point and click. Teleform recalls the data for the selected document and displays data with the corresponding form. Because only the ASCII data (not graphic images) are stored the archive can contain a huge number of documents using a minimum amount of disk space.

Automatic Document Delivery Via Fax:

When documents are retrieved from the archive and listed on the screen you simply click to select documents for printing or automatic delivery via fax. The documents selected for faxing are automatically submitted to WinFax whichhandles the actual transmission of documents.

Features

Archive 50000 docs. per 100MB of disk

Flexible database retrieval

Point and click to view

Fax single or groups of documents automatically

Schedule faxes for overnight or weekend delivery

Paste messages on your docs.

Send L.D. faxes at reduced rate

Include addendum for special of the month notices etc.

Optional Cover Page

Print hardcopy on plain paper or pre-printed forms

Attach documents from any Windows application

And much more     . . . .

For more info. on Teleform call or send e-mail:

Teleform Technologies

92 Chemin de L'Ile

Ile Cadieux Quebec

J7V 8P3     Canada

Voice Tel.: 514 455-1773

Internet  : 102135.2354@compuserve.com